Share Plans Analyst 6 month Temporary Assignment

Location

London, England, United Kingdom

Description

Quick snapshot:

This is a 6-month temporary assignment, and we are seeking someone available to start immediately. The interview process will involve two stages: a data task and a role-related knowledge interview, both of which we aim to conduct during the week commencing October 14th.

We are open to this person being remote in the UK or based in our London office but may require the occasional travel to the London office for essential project meetings. 

 

Our mission is to transform the way you shop and eat, bringing the neighbourhood to your door by connecting consumers, restaurants, shops and riders. We are transforming the way the world eats and shops by making access to food and products more convenient and enjoyable. We give people the opportunity to buy what they want, as they want it, when and where they want it.
We are a technology-driven company at the forefront of the most rapidly expanding industry in the world. We are still a small team, making a very large impact, looking to answer some of the most interesting questions out there. We move fast, value autonomy and ownership, and we are always looking for new ideas.

The primary responsibility of this position will be to ensure the successful data migration from Shareworks to our new chosen provider, tbc in October. This includes cleaning, checking and signing off of all data for the migration, providing technical expertise to assist colleagues throughout the company. The role will support both the data transition processes and work to implement controls for future share plan administration. Additionally, the role will assist in creating relevant participant communications in relation to the migration project for all Deliveroo share plans, and work with internal stakeholders and our share plan provider to support with the resolution of participant queries and to optimise the working of our systems after the official migration and new system’s launch date.

 

Key accountabilities:
Input into the planning of the share plans migration process
Ensure an effective and timely transition of Deliveroo share plans globally to our new share plans system provider, including the transposing of share plan events such as awards, vestings, etc.
Support the activities required to successfully set up the new share plans system, including data cleanse, testing etc.
Collaborate with internal stakeholders (including Reward, Company Secretary, Finance, Tax, Payroll etc.) and form a relationship with the company’s external share plans administrator during the migration process
Implement best practice in terms of compliance, accuracy, and the employee experience when delivering the final product of the system
Identify opportunities to mitigate future risk when setting up the new share plans system
Implement long-term control processes for the new share plan system
Ensure all relevant documentation and communications and share plan communications are clear, accurate and informative for share plan participants
Act as a point of contact for queries regarding share plans’ administration

Key processes and deliverables: 
Support on the planning of the share plans system migration and administration setup 
Ensure data accuracy and optimisation on the new share plans system
Collaborate with internal stakeholders and external provider in relation to the migration project

Experience required:

Experience working with company share plans 

Data Migration Expertise: Experience in data migration, ensuring accuracy and timely transition of share plans to a new system.
Technical and Project Management Skills: Provide technical support, manage project planning and execution, and ensure compliance and accuracy.
Stakeholder Collaboration: Work effectively with internal teams (Reward, Finance, Tax, etc.) and external administrators.
Communication Skills: Create clear and informative participant communications and documentation.
Risk Mitigation and Control: Identify risks and implement long-term control processes.
Problem-Solving and Support: Act as a contact for queries and optimize system performance post-migration.

Workplace & Benefits:
At Deliveroo we know that people are the heart of the business and we prioritise their welfare. Benefits differ by country, but we offer many benefits in areas including healthcare, well-being, parental leave, pensions, and generous annual leave allowances, including time off to support a charitable cause of your choice. Benefits are country-specific, please ask your recruiter for more information.

Diversity:
At Deliveroo, we believe a great workplace is one that represents the world we live in and how beautifully diverse it can be. That means we have no judgement when it comes to any one of the things that make you who you are - your gender, race, sexuality, religion or a secret aversion to coriander. All you need is a passion for (most) food and a desire to be part of one of the fastest-growing businesses in a rapidly growing industry.
We are committed to diversity, equity and inclusion in all aspects of our hiring process. We recognise that some candidates may require adjustments to apply for a position or fairly participate in the interview process. If you require any adjustments, please don't hesitate to let us know. We will make every effort to provide the necessary adjustments to ensure you have an equitable opportunity to succeed.

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Job type:

Remote job

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